Example Of Show Cause Letter Reply -

Dear Sir,

Yours sincerely, [Name, Employee ID] Allegation: “You submitted inflated travel bills for March 2025 – violation of company policy.” example of show cause letter reply

Thank you for your understanding.

| Allegation | My response | Evidence | |------------|-------------|-----------| | Bill #101 inflated by ₹5000 | – It is a hotel bill for 2 nights. Tariff is ₹2500/night = ₹5000 correct. | Hotel invoice & booking confirmation | | Bill #102 – taxi without approval | Admitted – By oversight, I took taxi when train was cancelled. I will bear the ₹1200 cost. | Train cancellation screenshot | | Bill #103 – duplicate meal claim | Denied – Meal was with client. I have client’s email thanking me. | Client email dated … | Dear Sir, Yours sincerely, [Name, Employee ID] Allegation:

Subject: Reply to Show Cause Notice dated 10‑April‑2025 (Ref: SCN/2025/42) | Hotel invoice & booking confirmation | |